Table of Contents
Overview
Effective Date Options
How To Leverage Multiple Revisions
Entities That Do Not Support Storing Multiple Effective Dated Revisions
Related Articles
Overview
The following entities support storing multiple revisions in Merge Settings for Effective Dates:
Course Attributes
(Curriculum) Courses
(Curriculum) Programs
Endpoints, such as Professors/Instructors or Rooms, do not support storing multiple effective dated revisions.
Effective Date Options
How To Leverage Multiple Revisions
Available stored revisions will be accessible from the Courses or Programs page in Curriculum Management. Select a Course or Program, and in the upper-right of the page there is the option to select the:
Version – Latest version or previous versions.
Effective Dating Range – Option to select any stored revisions.
You can learn more about the system of revisions and versions for each curriculum object (Courses and Programs) here.
Entities That Do Not Support Storing Multiple Effective Dated Revisions
Overview
Coursedog's handling of effective dates causes data in our system to be relevant for only a single term at a time. When planning to schedule for multiple terms at once, data may be incorrect for all but one of those terms.
Examples and Scenarios
In the case of Rooms, for example, the set of rooms listed in Coursedog for Fall 2020 is not the correct list of rooms for Fall 2021, so both terms cannot be effectively scheduled at the same time in regards to accurate reflection of room availability for each term; it will only be accurate for one.
Let’s look at a scenario where a Room's effective dating in the SIS logic might indicate room effective dates as outlined below:
Available right now in August 2020.
Unavailable from Sept 2020 - Nov 2020 while under construction.
Available again after Nov 30 2020.
In Coursedog the administrator must pick only one “effective date” to use when we merge data into our system. The below chart shows potential outcomes.