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When a section needs to have a meeting assigned, but the days and times are either unknown or should not be specified, you should assign a standard meeting pattern that captures a “No Days, No Times” scenario.
This article outlines how to set up a standard meeting pattern for a “No Days, No Times” scenario for integrated schools.
It is important for integrated environments that the instructions below are followed in order to ensure correct communication with the SIS. Student Information Systems expect and communicate TBA meetings to be sent and received as a “no days, no times” meeting record.
Step 1: Navigate to Scheduling > Settings > Meeting Patterns.
Step 2: Select “Add Standard Meeting Pattern Group”.
Make sure your new group matches the configuration shown below.
“Name” should be “No Days - No Times - TBA”.
Description: “This meeting pattern should be used for all meetings that have no days or times or are TBA”.
Step 4: Click “Add Group”.
Step 5: Find the meeting pattern group you just created and click “+ Meeting Pattern” to add a meeting pattern to it.
Step 6: Remove the start and end time by clicking into the hour, minute, and AM/PM and deleting each default.
Add attributes as shown below (i.e. “TBA” and “No Days No Times”) by manually typing them in.
The attributes you add are what the scheduler can enter as search keywords to find this meeting pattern.
Step 8: Click “Add”.
How It Appears
Your new meeting pattern and group will look like the below screenshot.
What Schedulers Do
When schedulers are assigning a meeting pattern to a section, they can search for the “No Days No Times” meeting pattern using keywords in the “Filter By Attributes” box that match the meeting attributes you specified.
What Schedulers See
Once the “No Days No Times” meeting pattern is assigned to a section, it will display as shown here.
If you see a “Select TBA” button in your Section Editor but are an integrated school using the method suggested above, an admin at your institution should hide “Select TBA” to avoid confusion and prevent end users from selecting it.
The “Select TBA” method is only recommended for non-integrated schools and doesn’t in any way connect to the “No Days - No Times - TBA” meeting pattern group.
To hide the “Select TBA” button, navigate to Scheduling > Settings > Templates > Section Template; click the gear icon on the “Meeting Patterns & Rooms” card to open its advanced settings; and check the box next to “Times Select TBA” and/or “Room Select TBA” to hide those options.