Table of Contents
Overview
How to Do It
Assigning Multiple Meeting Patterns
Ignoring Double Bookings
Related Articles
Overview
Once your sections have been assigned instructors, you can assign meeting times to your sections that align with your institution’s rules and your instructors’ preferences.
How to Do It
You can assign Meeting Patterns manually by opening the section from within the Section Dashboard. As with instructors, there are two ways of doing so.
Step 1:
Open the section for the class you want to assign a meeting pattern to.
You can edit the section by clicking anywhere on the section row.
Step 2: Navigate to the “Meeting Patterns & Rooms” card.
Step 3:
Decide whether you will be using a Standard Meeting Pattern (a standard timeblock defined by the administration) or whether you will assign a Custom timeblock.
In most cases, we recommend using Standard Meeting Patterns to avoid warnings or violating rules.
To toggle between Standard and Custom Meeting Patterns, you can click the blue stopwatch icon.
Step 4 (Option A - Standard Meeting Pattern):
To assign a Standard Meeting Pattern, select the blue “+ Meeting Pattern” button to open the meeting pattern modal.
Inside the modal, Coursedog provides an interface to select from University-approved timeblocks. Users can filter by days, times, or attributes at the top of the card or scroll through the list.
Coursedog helps determine a preference fit that pushes potential fits to the top. “Preference Fit” is impacted by instructor preferences, instances of double bookings (i.e. either room or instructor double bookings), and usage (if a meeting pattern has high usage, its preference fit will decrease).
Coursedog also sorts the time-blocks with the same preference fit by showing you the least used time-blocks first. This naturally nudges folks to schedule more effectively, while pushing to the top the best fits to save time.
“Usage” refers to the number of instances of that Meeting Pattern across all sections in the institution.
Step 4 (Option B - Custom Meeting Pattern):
To assign a Custom (Non-Standard) Meeting Pattern, you will simply input the days and times for the section.
Using Non-Standard Meeting Patterns may result in warnings or trigger workflows, depending on your University's “Rules” settings.
Assigning Multiple Meeting Patterns
From the “Meeting Patterns & Rooms” card, you can assign multiple meeting patterns with varying start and end dates.
To do this, add multiple meeting patterns and then click the “Set Dates” button.
You will then be prompted to set start and end dates for each meeting pattern.
These dates take precedence over all dates associated with the term they are being scheduled for, so note that if they are scheduled outside of the term or part of term they are associated with, this could potentially cause issues.
Note that if you are editing meeting pattern start and end date within ‘Set Details’ a warning will appear if you are updating a reference date. This warning will not appear if you are editing meeting pattern start and end date within the Meeting Patterns & Rooms card
Ignoring Double Bookings
PATH: Scheduling > Section Dashboard > (Click on Section to Edit)
If settings allow, under “Set Details” you can ignore all double booking conflicts caused by a specific meeting.
