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11. Setting up Notification Events


11.1 Overview

In Coursedog Notification Events are used to alert the relevant stakeholders of major steps in the academic planning schedule. Administrators can customize and schedule messages to all users, specific users, or specific roles. Users will be notified within the Coursedog platform and will also receive an email (if their email has been set up in the Coursedog interface). Notifications will be sent at 12:01AM PST on the day of the event. The timeline of notification events will be displayed on the homepage as a means of tracking the upcoming events in the scheduling cycle.


11.2 Adding or Editing Notification Events

Head to 'Settings' > 'Notification Events' and you will see a dashboard of the notification events currently live in your platform. You will see that each event corresponds to an important date in the scheduling timeline. 


To create a new notification event, click ‘+ Event’ and a modal will open where you can set the details for your new event. For example, you can create an event for Department Schedulers to ensure department schedules are submitted by February 21st. 

 

As you can see, there are many ways to customize notification event:

  • Event Name - This is the name of the event, and also the subject line of the email that will be sent out to users with email addresses in the system. 
  • To All Users - Click this if the notification should be sent to all users
  • To Specific Users - If the notification is not being sent to all users, populate this field with the users who should receive the notification
  • To Specific Roles - Which user roles should receive this notification
  • Send Date - the date the notification is sent (by default it is sent at 12:01AM PST)
  • Template - This is the message of the notification and email. 

11.3 Monitoring Scheduling Timeline and Status

Notification events are used to create a visual timeline for schedulers to keep up with important dates and deadlines. This will appear at the top of the user’s home page. Notification Events that have passed will appear as a blue circle. Upcoming notification events will appear as a grey circle.

Anytime you create a new notification event, it will be added to this timeline. This way, even users that don’t receive a notification directly will be able to keep up with the timeline.

K
Kristan is the author of this solution article.

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