Table of Contents
Overview
How to Do It
Creating Multi-Day Events
What To Do If Your Meeting is Longer Than Eight Calendar Days
Related Articles
Overview
Depending on your permissions, you may be allowed to directly add events to your institution's calendar without submitting a request.
In order to be able to edit an event directly, your role will need to have the “Add Event” permission set to “ALLOW”, and your role must be included in the list of Allowed Roles for the Event Type. These configurations are defined by an admin at your institution.
How to Do It
Step 1: Navigate to the Events tab and click the “+New Event” button at the top of the page.
Step 2:
Input the name, description, type, organization, date/time, and location of the event.
Name, Type, Time and Date Range, and Location are all required.
One meeting cannot exceed 7 days in length. Learn more about that maximum.
An event cannot include a meeting that begins more than 30 days in the past.
Step 3 (Optional):
Select “More Options” to access the full Event Form.
Select the “Event Type” and then “Continue” to ensure you are directed to the proper form.
Input additional information.
Step 4:
Click “Add Event”.
Once you click “Add Event”, the event will be visible in both the list and calendar views in the events tab, as well as the rooms tab.
Creating Multi-Day Events
When adding a multi-day event directly, be sure to follow the steps outlined above to access “more options”. Then, on the “Meetings & Locations” card, select “repeat” and configure the desired settings.
What To Do If Your Meeting is Longer Than Eight Calendar Days
One meeting in an event cannot be longer than eight calendar days.
If you try to add a meeting that is longer than eight days, you will see a warning that looks like this:
This does not mean that you can’t request one event spanning more than eight days – you can use the “More Options” button (Step 3 above) to create an event request using recurrence patterns and multiple meetings to create events that are longer than eight days.
Read about requesting meetings lasting longer than eight days.