Table of Contents
Overview
How to Do It
Completing the Event Form on the Public Events Site
Additional Notes
Related Articles
Overview
This page walks you through requesting an event through your institution’s public-facing events website.
How to Do It
Navigate to “Create an Event” on the bottom right corner of the page.
Select an Event Type from the dropdown; make sure you look at ALL available Event Types to ensure you select the correct one.
Fill out the Event Form (the form varies by Event Type). See “Completing the Event Form on the Public Events Site” below for detailed guidance.
Click “Submit” when you’re ready.
Completing the Event Form on the Public Events Site
Overview | Yes/No Questions | Multi-Select Questions | Meetings & Locations | Email Notifications
Overview
Although it might look different, the public-facing form is essentially the same as the one available in the Coursedog UI, though the public-facing form requires the user to enter their email.
You can learn more about general form submission guidance here.
Yes/No Questions
Yes/No questions show up as a checkbox in the public form, as shown above.
Multi-Select Questions
You can tell whether or not “multi-select” is enabled based on the look of the field.
Multi-Select Enabled
If multi-select is enabled, the “Event Open To” questions would look as shown below.
If a Form question has multi-select enabled, keep in mind that users will need to use their keyboard to select various option on the public site by pressing CTRL + click or COMMAND ⌘ + click.
Multi-Select Disabled
If multi-select is disabled, the “Event Open To” field would look as follows:
Meetings & Locations
Users might technically be able to submit requests with an End Date prior to the Start Date, or with a Start Time after the End Time. You should review Start/End Dates and Times thoroughly in order to prevent these issues.
Email Notifications
The person submitting the request will always receive an email notification when submitting an Event Request.
You can also determine whether event contacts (in a Form’s Contacts card) receive email notifications or not. Note that this setting is only for emails as they relate to the event contacts. In other words, if a user is an event requestor, they will receive an email regardless of how this setting was defined for event contacts. Additionally, if the requestor is the same as the contact, but the contact has "send email notifications" to off, the requestor will still get an email notification.
Additional Notes
There is a limit of 30 requests per hour per user in the public site; this is to prevent spam and ensure data integrity.
When a user fills out an event form on the public site but doesn’t hit “submit”, the site will store a “cache” in case they close their browser and want to resume later. It is essentially a backup.
If you don’t see the event type you’re looking for on the public-facing events page, that could mean an admin set “Public” to “No” for that Event Type (see bottom right). It must be set to “Yes” for it to appear on the public Events page.
