Table of Contents
Overview
How It Works
Additional Note
Related Articles
Overview
Your public-facing catalog can include catalog updates/addenda.
You can use custom pages and a post-approval workflow step to maintain a custom page for addenda in the catalog.
How It Works
Step 1:
Decide at which date the addenda should begin.
Addendums are commonly aligned with the catalog year.
These dates will be used when creating your workflow step to direct to the relevant updates.
To determine the dates of your catalog, visit Catalog Settings, and check the start and end dates (or terms).
If your catalog does not use end dates/terms, your addendum will end at the time the next catalog starts.
Step 2:
If you also have Curriculum Management, add a post-approval workflow step on all Curriculum workflows that involve changing course or program records.
Assign individuals responsible for updating the Catalog to the step as participants.
If you aren’t sure how to do that, check out creating a post-approval workflow step.
Step 3 (Optional but Recommended for Addenda)
If you’ve configured your permissions to allow some users (e.g. Admins or Super Admins) to have the ability to make edits to a course or program WITHOUT going through a workflow (e.g. “Edit/Delete Programs” and “Edit/Delete Courses” set to “Allow”), we recommend changing that. Direct edits circumvent workflows, which will result in addenda-applicable changes not being captured on the page. Learn more about changing role permissions in Curriculum.
For Super Admins, consider an auto-approve workflow with a post-approval workflow step to replace direct-edit access.
Step 4:
Create a custom page in your Catalog.
The purpose of this custom page will be to gather all course and program updates.
See the html file attached below for a recommended template you can use for this custom page.
Step 5 (Optional):
Add a post-approval workflow step to the Catalog workflow.
Use this step to remind the editor to update the addenda in the event of changes to custom pages (e.g. policies, calendars).
Step 6 (Optional):
Add the custom page to the navigation, so it is both easy to find and visible in the catalog PDF.
Learn more about Editing Navigations.
Additional Note
The Curriculum Management workflow, and thus the Post-Approval Addendum Step, is tied to proposals made in Forms. As such, it will not capture edits to Course and/or Requirement Sets.
We recommend limiting edit access to Course and/or Requirement Sets for this reason.
You can choose to use a custom document, with an assigned form and workflow, to capture requests for edits while maintaining the integrity of the Addenda.