SECTION EDITING: How can I view a section's version history?

Mara Elise Koval

Modified on: Tue, Mar 5, 2024 at 5:08 PM

Table of Contents

Overview

Section version history enables users to visualize all changes to a section that were made by a user in Coursedog.
Any changes made in a school’s SIS, outside of Coursedog, to integrated fields in the section, will also be captured in version history.
There are two ways for Admins and Department Schedulers to view Section Version History: User Activity Log in the section editing modal and Section History CSV Report.

Step 1:

Step 2:

Look for the “SIS Sync/Activity” column on the right-hand side of the page. If permissions allow you to see the “SIS Sync” toggle, the default view will be the “Activity” tab.
Coursedog user activity and changes in the SIS brought through the integration are tracked and updated in real-time under this tab.
If multiple users are looking at the same activity log, they won’t see changes until they refresh in the case where a different user initiates a change.
Changes made in your SIS and brought to Coursedog through the integration will be assigned to “Coursedog SIS Integration” in the activity log.

Step 3 (Optional):

Click “Show More Changes” if more than 20 changes exist and you’d like to see more activity (you won’t see this button if there are fewer than 20 changes).
If more changes still exist, the SHOW MORE CHANGES button will continue to be available and clicking it will continue to load older changes to the top.
If no more changes exist, the SHOW MORE CHANGES button disappears and is replaced with a message that there is “No earlier activity”.

If users are creating sections in Coursedog and those sections are sent to the SIS for integration purposes, the Activity Log will be maintained and displayed following this merge. In other words, the activity history will not be wiped following section creation and SIS merge.
See “Activity Tracking Exceptions” below.
You can add comments to the activity panel via the text field at the bottom of the activity panel; this is useful if you’d like to elaborate on any changes made.
If permissions allows you to see the “SIS Sync” tool on this page, you can learn more about how it works here.

You can use our Reports Dashboard to find a holistic view of section version history for all sections.
The report details changes made to each section. Like the section activity log, it includes both changes made by users in Coursedog and changes made in the SIS brought through the integration, assigned to “Coursedog SIS Integration”.
For a breakdown of this and other reports, go here.
Some tracking exceptions apply (see “Activity Tracking Exceptions” below).

Step 1: Navigate to Academic Scheduling > Reports

Step 2: Select “Export” from the left-hand side.

Step 3: Find “Sections History Report” in the list and select “Download”.

Some changes to section data are not logged in Coursedog's Activity Tracking. These include:

Type of Exception	Examples
Custom “Yes/No” questions	Varies by institution
Some pre-built fields	Section Name Census Date Optimize Times Optimize Rooms Optimizer Priority Schedule Print Blind Grading Consent Requirement Group
Certain nested fields within pre-built cards	Relationships – All nested fields (these technically exist as a separate collection of data, and not on the section itself) Notes Lists – All nested fields Reserve Capacity – All nested fields Course Materials – All nested fields Exam meetings – Combined Exam nested field (NOTE: We do, however, track changes to other nested fields within this card) Credits – Lecture Hours, Lab Hours, Other Hours (NOTE: We do, however, track changes to Minimum Credit Hours, Maximum Credit Hours, Credit Hours, Billing Hours) Meeting Patterns – Print Topic On Transcript, Meeting Pattern Code, Free Format Topic, Ignore Double Bookings, Ignore Relationships (NOTE: we only track changes for Days, Start Time, End Time, Room, Start Date, End Date) Instructors – Instr. Meeting, Instr. Print, Instr. Contact (NOTE: we only track changes for Instr. Role, Instr. Percentage, Instr. Access, Instr. Employee Record, Instr. Assign Type, Instr. Load Factor, Instr. Workload)