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Automatic Event Notifications

Automatic event notifications are sent to direct event contacts, organization contacts, resource contacts, and room contacts, following any of the below occurrences:

a) An event is added directly by an administrator

b) A new event request is approved

c) An event is edited, and the user making the edits responds "yes" to the following:

Event Contacts

Event contacts will be sent an email if they are added as a contact to the event and they have "Send Email Notifications" set to "Yes." For more information on adding events and event contacts, click here. Event contacts will receive the following email:event notif email

The attached is an "Event Summary" PDF that contains the following information:

  1. Event Name

  2. Event ID

  3. Event Org

  4. Event Type

  5. Event Image

  6. Event Description

  7. Start/End Date

  8. Start/End Time

  9. Location

  10. Contacts

Note that the Event Summary PDF can additionally be downloaded under 'Actions' in the relevant Event's page in Coursedog


Screen Shot 2019-12-18 at 6

Organization contacts will receive the same email as event contacts if that organization is associated with the event and they have "Send Email Notifications" set to "Yes." For more information on adding organizations and organization contacts, click here.

Resource & room contacts will be sent an email if the resource and/or room has been assigned to the event, and they have "Send Email Notifications" set to "Yes." For more information on adding resources and resource contacts click here. For more information on adding rooms and room contacts click here.

Resource & room contacts will receive the following email:

Screen Shot 2019-12-18 at 6

The attached is an "Event Facility and Resource Use Report" PDF that contains the following information:

  1. Event Name

  2. Event ID

  3. Event Type

  4. Event Org

  5. Event Contacts

  6. Start/End Date

  7. Start/End Time

  8. Location

  9. Set up times

  10. Tear down times

  11. Resources

  12. Resource quantities

  13. Resource set up notes

Note that the Event Facility and Resource Use Report PDF can additionally be downloaded under 'Actions' in the relevant Event's page in Coursedog


Screen Shot 2019-12-18 at 6


M
Mara is the author of this solution article.

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