Table of Contents
Overview
Who Receives Emails
Email Content
Organization Contacts
Resource & Room Contacts
Related Articles
Overview
Automatic event notifications are sent to direct event contacts, organization contacts, resource contacts, and room contacts, following any of the below occurrences:
An event is added directly by an administrator.
A new event request is approved.
An event is edited, and the user making the edits responds "yes" to the question "Would you like to send update emails to existing event contacts?"
Who Receives Emails
Event contacts will be sent an email if they are added as a contact to the event and they have "Send Email Notifications" set to "Yes." Note that this will happen even if the global “Email Notification Setting” configured by Coursedog is set to “No”. Learn more in our Admin Dashboard Overview article.
Event contacts (but not event authors) will be notified when an event is cancelled.
For more information on adding events and event contacts, click here.
Email Content
Overview
Event contacts will receive the following email:
Attachment
The attachment is an "Event Summary" PDF. It can also be downloaded under “Actions” in the relevant Event’s page in Coursedog. It contains the following information:
Event Name
Event ID
Event Org
Event Type
Event Image
Event Description
Start/End Date
Start/End Time
Location
Contacts
Organization Contacts
- Organization contacts will receive the same email as event contacts if that organization is associated with the event and they have "Send Email Notifications" set to "Yes.
- " For more information on adding organizations and organization contacts, click here.
Resource & Room Contacts
Overview
- Resource & room contacts will be sent an email if the resource and/or room has been assigned to the event, and they have "Send Email Notifications" set to "Yes."
- For more information on adding resources and resource contacts click here.
- For more information on adding rooms and room contacts click here.
Email Content for Resource & Room Contacts
Overview
Attachment
The attachment is an "Event Facility and Resource Use Report" PDF that can also be downloaded under “Actions” in the relevant Event’s page in Coursedog. It contains the following information:
Event Name
Event ID
Event Type
Event Org
Event Contacts
Start/End Date
Start/End Time
Location
Set up times
Tear down times
Resources
Resource quantities
Resource set up notes
